It is important that one gets recognition of the Canadian documents in any other country when applying for international procedures such as visa application, employment overseas or education. This is where the legalization of Canadian documents comes in handy. Legalization of documents in Canada shows the authenticity of documents enabling them to be used and accepted in foreign jurisdictions.
In this blog post, we’ll discuss the reasons for document legalization, how the legalization procedure is performed and what measures can be taken to ensure the documents are legalized.
What Legalization of Documents Means?
Legalization of documents is a procedure that provides for the recognition of Canadian documents overseas. This involves confirming the signature or seal of the document with a series of officials such as Global Affairs Canada (GAC), Provincial Authentication or respective embassies.
In cases of countries that are part of the Apostille Convention, a document that is going to be used in a foreign country having a legal force has to be apostilled.
Why is Document Legalization Important?
Acknowledgment by Other Nation’s Governments.
Other nation’s governments, and different respective bodies, will want to see the legalized documentation that will validate the credibility of the document. In the absence of the appropriate legalization, your documents may not be approved or may be regarded as not valid.
In Case of Immigration
While applying for permanent residency, work, or study permits the below mentioned documents like birth certificate, marriage certificate, or education document have to be sanctioned by the appropriate authorities.
For businesses and in legal matters
Companies which wish to expand to other countries may sometimes seek the legalization of such corporate documents as Articles of incorporation or power of attorney so as to be in conformity with the law of a foreign state.
Proves Adherence
Legalization of documents certify that you comply with the legislation of both Canada and the foreign country where you intend to go or have already traveled to.
Some of the Documents which may be Legalized:
- Birth, marriage, death certificates, Police clearance certificates.
- Educational certificates and transcripts.
- International incorporation and corporate governance documents.
- Medical records plus medical affidavit.
The Procedure of Legalization of Document in Canada
If one wishes to know how to get a document legalized in Canada, the following steps can be utilized:
The Original Document Preparation
Check that the document in question is filled out, bears the signature and stamp of a recognized organization in Canada. Not all documents do however require notarization prior to legalization.
Affirmation by GAC(Global Affairs Canada) or Provincial Authentication
The document should be referred to the GAC or Provincial Authentication for verification attention. These experts check if the signature together with stamps on the document are real.
Legalization through the Embassy or Consulate
Following GAC’s authentication, the document is to be taken to the relevant embassy or consulate of the intended country that the client is located in Canada. They will confirm GAC’s authentication by legalizing it.
Submit to Relevant Authorities Abroad
Such documents are submitted to the respective authority in foreign countries, as such documents are now usable in those countries.
Process of Legalization – General Guidelines
Verify that you know what requirements there are for the destination country. When it comes to legalization of documents, each country has its specified rules. Ensure that you are familiar with the standards imposed by the requirements.
Check Requirements of the Destination Country: Check every country has the rules on legalization, which are different from others, so it is mainly to be prepared for understanding those locations.
Where to get help: If this process appears complicated, it is best to look for help as this will reduce the stress placed on you.
Helpline Group: Assisting you with the legalization of your documents
Dealing with the challenges of legalization documents in Canada is not an easy affair. It’s even more difficult because every other country has its own requirements. Helpline Group has efficiently and reliably handled many clients at one point or another throughout their document preparation and submission including legalization. They have patience to submit your document to the concerned embassy with documents prepared in a systematic manner.
With Helpline Group you can have confidence in the professionalism that they will provide before, during, and after the legalization of the document and this will create ease during international travel.
Recent Comments